End Of Year ERP Newsletter

• Delete the serial number in Serial Inventory Maintenance. 

• From Main steps:   A  S  1  yes   will get you there.  The quantity will be cared for in the Day-end.

• Edit the PO.  Remove the ticket # from the affected line.  Accept the changes.

•      Edit the PO again.  Add a new line.  Add the ticket #.  Accept the changes.

•      Please save these steps for future use in your "How To" notebook.

• Run the Accounts Receivable Aging report or any other detailed report you use regularly and save this for future reference. 
• Then on the Accounts Receivable menu select option 6 Administrator’s menu
• Select option 3 - End of Year
• Moves all Year-to-Date Sales figures to the previous year column. All Current and aged account status remain the same.  It carries them forward into the new year. The processing takes only a few minutes and will not print any information out.

• Complete the month as usual.  Run the Accounts Payable Aging report or any other detailed report you use regularly and save this for future reference. 
• Then on the Accounts Payable menu select option 6 –Administrator’s menu.
• Select option 3 – End of Year
• Clears out all Year-to-Date figures. All Current and aged account status remain the same.  It carries them forward into the new year. The processing takes only a few minutes and will not print any information out. 

Payroll End-of-Year

• Before running your year end, Please check employee status codes for employees that are no longer with the company.  Change their status to “Inactive” so it will delete them from the employee file for the coming year.  Also any miscellaneous deductions that are marked inactive will be removed and other deductions with start at week 1 again.. so make sure loans etc are marked inactive if you don’t want them to start up again.
• We use the standard W2 form found at most office supply stores.  You are responsible for filling out any changes in your tax tables for Federal, State and Local Taxes (option 2 Payroll Special Functions). 
• Go to the Payroll Menu and select 5 – Adminstrator’s Menu.  Then select option 3 – Reset Quarter to date and Year to date Figures. Then select Quarter 4.  It will then ask what dates you are closing. This prints all necessary reports including the 941 form for the 4^th quarter.  W-2 forms can be done from the special functions menu when you are ready to do so. We do not require you to run them at this time. 
• The last Prompt asks “Are you sure you want to reset the Year to Date totals?” Now look at the reports and check the data.  If everything is correct you should answer “Y” and then exit.   If reports are not correct you can answer “N” and change information.  Then run Year End Reset again after changes are complete.

Inventory

• Run an Inventory Valuation and any Serialized Reports you use regularly and save these for future reference.  The reports you run should be detailed reports.
• Please note: the YTD sold and received automatically resets in Dayend.  So if you want this information, you must run it before the new year.  If you don’t want the Year end report you can skip running the end of year for inventory.      
• Go to the Inventory Menu, Models Option, and choose option 4 –Administrator’s Menu.  Select option 2 - End of Year.  This will prompt for your end of year date and prints a report of YTD received and sold for each model.